Frequently Asked Questions – Weddings & Large Events
Max Capacity: 90 people
Timeframe: 4-10pm or you can purchase the early closure option (1 hour earlier) 3-10pm.
Do I need event insurance? Yes. Event insurance can be purchased through a company of your choosing or through eventhelper.com for day of event coverage. Event insurance must be purchased 90 days prior to event and emailed to our Event Coordinator.
What is a Date-hold Deposit? In order to hold the date for your wedding, you must put a 50% deposit down based on the grand total wedding rental fee (pricing will vary based on which options you opt for in your contract).
When is the remaining balance due? 90 days prior to your event date.
When is the security deposit due, and how much is it? $500 in check form, 90 days prior to event.
What is the rental fee? $3000, unless you opt into other options for rental.
What does the suggested wedding timeline look like?
- Couple and wedding party arrive – 4p
- Guests arrive – 4:30p
- Ceremony starts – 5p
- Music off – 9p
- Clean-up complete, everyone has departed – 10p
6-hour timeframe: 4-10p
Additional hour wedding timeframe: 3-10p
Does the nursery close for our event? No, our normal retail business hours are 8a-5p daily. We would close an hour early at 4p if you opt in for early closure.
Day After event timeline: You must return the next day before 10am to clean anything left over from the night before.
What is included with space rental? You are essentially renting just the space. We do have one farm house table in the event space you can utilize which will seat approximately 10 people. We have 4 barrel belly bars that you can utilize as well. They just can’t be moved from their location due to safety reasons. For furniture and other rentals/services, please see our Preferred Vendor List or you may use vendors of your choosing.
Do you offer day of event coordination? No, but we do have event coordinators on our Preferred Vendor List.
Are we allowed to use decorations from nursery and plants? No, nothing is to be moved or used for decorations. If plants are moved including planted-up arrangements and fixtures, this is grounds for forfeiting your security deposit.
Do you allow outside caterers? Yes, you are not limited to vendors on our Preferred Vendor List. But we do have some restrictions with open flames. See your contract for further details.
Trash: You must bring your own trash receptacles & trash bags, and remove your trash from the property (some caterers offer this service). Our dumpster is for landscaping disposal only. All vendors must take trash with them or the Renter agrees to take trash upon leaving the property. Leaving trash on-site is grounds for losing your deposit.
Fire restrictions: Open flames without protection are not allowed. For more details, talk with our Event Coordinator.
If I have to cancel last minute, will I receive a refund? All event fees are non-refundable.
Bathrooms: If your guest list is over 35 people or is a wedding event, you must rent a portable restroom. Restrooms will be placed in the parking lot near the front gate, can be dropped off the day prior to event, and picked up the day following. No restroom pickups will take place the night of the event.
Parking: Due to limited on-site parking, off-site parking is mandatory for all weddings & large events. Guests can be shuttled in, utilize Uber, Lyft, or other vehicle service or carpool. We can accommodate up to 10 cars for your event (this includes your caterer, waitstaff, photographer, etc.). Since we’re a retail business open 8a-5p every day, parking must be available for retail customers.
Do we get a discount if our guest list is under 90? No, you have the option of having up to 90 guests but that is our base number for weddings and large events.
Are we allowed to have a DJ? Yes, you can hire a DJ but they must use the SONOS sound system we have on-site. They cannot use a mix tables or box speakers with anything bigger than an 8″ woofer. Before a DJ is hired, they must talk with our Event Coordinator to check compatibility with our sound system. Since we are an open-air event space located in a quiet residential neighborhood, music louder than 75 decibels isn’t allowed. We have a decibel meter to check sound levels prior to your event. Please contact our Marketing Coordinator to schedule a sound check at least 2 months prior to your event. The City of Encinitas enforces their noise ordinance!
What time does music have to be off? Music must be off by 9pm
When does everyone have to be off the premises? 10pm including all guests and vendors
See the Wedding/Large Event Contract for further details and restrictions.