Frequently Asked Questions – Small Events

Frequently Asked Questions: Small Events

 

Max Capacity:  40 people

Timeframe: You get a five hour window load-in and load-out.  This includes decorating and clean-up time.

What times do I have to choose from?  Any time between 8am – 5pm during our normal business hours.

Cost?  $500

Do you accept deposits?  The $500 rental fee must be paid in full when you book your small event date.

Security deposit:  If any rules or guidelines aren’t followed during the event, you are held liable to be charged a $500 security deposit.  We will keep a credit card on file and run it only if the terms of contract are broken.

Cancellation:  All event fees are non-refundable.  We are an open-air outdoor event space and do not have a rain clause in our contract.

What does the suggested event timeline look like?

  • Set up/decorate – 1 hour
  • Event time – 3 hours
  • Clean up – 1 hour

Parking:  Due to limited on-site parking, you must either contract a shuttle, utilize Uber, Lyft, or other vehicle service to shuttle guests into the nursery, or consider carpooling.  We can accommodate up to 10 cars for your event (this includes your caterer, staff, etc.) but must keep some parking spots available for our retail customers.

Do I get a discount if my guest list is under 40 people?  No, you have the option of having up to 40 people but that is our base number for small events.

Do small weddings qualify as a small event?  No, weddings have a completely different set up, include a rehearsal timeslot, early furniture delivery/late pick-up, etc.  Please see FAQs: Weddings for pricing and details.

What does the rental include?  You are essentially renting just the space.  We do have one farm house table with 2 benches in the event space that you can utilize which will seat approximately 10 people.  We have 4 barrel belly bars that you can utilize as well.  They just can’t be moved from their location due to safety reasons.  For furniture and other rentals/services, please see our Preferred Vendor List.

Site Decorations:  We strive to keep the event space looking its best at all times.  With that said, we would prefer minimal decorations.  No B&B plants or merchandise are to be used for decorating purposes.

Catering:  You may contract a caterer outside of our Preferred Vendor List.  However, we do not allow grills or open flame outside of the nursery walls.

Trash:  You must bring your own trash receptacles & trash bags, and remove your trash from the property (some caterers offer this service).  Our dumpster is for landscaping disposal only.

Music: We are located in a quiet residential neighborhood.  You are welcome to bring in a portable sound system for use during your event.  However, music louder than 75 decibels isn’t allowed.  We have a decibel meter to check sound levels prior to your event.  Please contact our Marketing Coordinator to schedule a sound check at least 2 weeks prior to your event.  The City of Encinitas enforces their noise ordinance!

Does the nursery close for our event?  No, our normal retail business hours are 8a-5p daily.

Are we allowed to use nursery inventory such as plants or pots for decorations?  No, nothing is to be moved or used for decorations.

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