Frequently Asked Questions – Small Events

Frequently Asked Questions: Small Events

 

Max Capacity:  40 guests

Timeframe:  A five hour window, load-in and load-out.  This includes decorating and clean-up time.

What times do I have to choose from?  Any time between 8am – 5pm during our normal business hours.

Cost?  $500

Do you accept deposits?  The $500 rental fee must be paid in full when you book your small event date.

Cancellation:  All event fees are non-refundable.  We are an open-air outdoor event space and do not have a rain clause in our contract.

What does the suggested event timeline look like?

  • Set up/decorate – 1 hour
  • Event time – 3 hours
  • Clean up – 1 hour

Parking:  Due to VERY limited on-site parking, you must either contract a shuttle, use a ride sharing service like Uber, or carpool your guests into the nursery.  You are allowed 7 parking spots for your event (this includes your caterer, waitstaff, photographer, etc.).  Please note that any additional cars from your group may be redirected by a B&B employee to a nearby retail shopping center 1 mile away.  Since we are open for business during your event, we must keep some parking spots available for our retail customers.

Do I get a discount if my guest list is under 40 people?  You have the option of having up to 40 people but that is our base number for small events.

Do small weddings qualify as a small event?  Weddings have a completely different set up, include a rehearsal timeslot, early furniture delivery/2nd day pick-up, etc. so they don’t qualify as a small event.  Please see FAQs: Weddings for pricing and details.

What does the rental include?  You are essentially renting just the event space.  We do have one farm house table with 2 benches in the event space that you can utilize which will seat approximately 8-10 people.  We have 4 barrel tables that you can utilize as well.  They just can’t be moved from their location due to safety reasons.  For furniture and other rentals/services, please see our Preferred Vendor List.

Site Decorations:  We strive to keep the event space looking its best at all times.  With that said, we would prefer minimal decorations.  No B&B plants, merchandise, or furniture (with the exception of the event space farmhouse table & benches) are to be used for event purposes.

Catering:  You may contract a caterer outside of our Preferred Vendor List.  However, we do not allow grills or open flame outside of the nursery walls.

Trash:  You must bring your own trash receptacles & trash bags, and remove your trash from the property (some caterers offer this service).  Our dumpster is for landscaping disposal only.

Music: We are located in a quiet residential neighborhood.  You are welcome to bring in a portable sound system for use during your event.  However, music louder than 70 decibels isn’t allowed.  We have a decibel meter to check sound levels prior to and during your event.  No DJs, please.  Contact our Marketing Coordinator to schedule a sound check at least 2 weeks prior to your event.  The City of Encinitas enforces their noise ordinance!

Does the nursery close for our event?  Our normal retail business hours are 8a-5p daily, and we don’t close for small events.

Are we allowed to use nursery inventory such as plants or pots for decorations?  No, nothing is to be moved or used for decorations.

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